Comparison: Why switch from traditional business tools to G Suite
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Comparison: Why switch from traditional business tools to G Suite

Sure, it is hard to let go of traditional ways. This includes workflow and processes you are already comfortable with while running your business. Given the opportunity of boosting efficiency and productivity for your business, will you give it a shot?

Scenario: Office

See this example of a traditional workflow in your office when creating and sending a document.

  1. Open your word processing software
    • waits for software to load
  2. Start to type and edit your document
    • save in between edits
  3. Save your document on desired folder
    • browse destination folder
    • name your document
  4. Open email software
    • waits for software to load
  5. Compose email and attach document
    • attaching might upload the document to your ISP
  6. Send the email to the intended recipient
    • wait for document to transfer from your ISP to recipient’s

And, see how easily it is done using G Suite:

  1. Open your browser and login to Google Docs
  2. Create document and start typing (it saves automatically)
  3. Share and send the document to the intended recipient within Google Docs (you may organize the file in chosen folder later)

This is a very simple comparison. Imagine the steps involved in the traditional workflow as well as the time spent on software loading and the time spend on uploads and file transfer.

Scenario: Home

Now, you went home after office and, suddenly, you remember an important part which you missed that should be in the document.

In traditional setup, you might do the following:

  1. Go back to office, or worse, let it be and wait for the next working day
    • delayed work is certain
  2. Run through the processes of going from home to office

Repeat the process of editing up to sending the document.

  1. Open your word processing software
    • waits for software to load
  2. Start to type and edit your document
    • save in between edits
  3. Save your document on desired folder
    • browse destination folder
    • name your document
  4. Open email software
    • waits for software to load
  5. Compose email and attach document
    • attaching might upload the document to your ISP
  6. Send the email to the intended recipient
    • wait for document to transfer from your ISP to recipient’s

And, how about the G Suite way?

  1. Open your desktop (or laptop or even mobile phone) browser and login to Google Docs
  2. Open your file easily through recent documents or smart search and do the necessary edits (it auto-saves as always)
  3. Share and send the document to the intended recipient within Google Docs

That’s how efficient G Suite is. It saves you more time since it is available anywhere and can be installed in desktop, laptop, tablet and mobile phone.

Let us know if you are interested to take advantage of G Suite for your business workflow and processes.

DONJON Philippines
Donjon Information Technology Services
https://www.donjon.com.ph/

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